Technical Support: 979-845-2604 or agriliferegister@tamu.edu

About Us

Our mission is to provide administrative and support services designed to assist in the development, promotion and delivery of quality Texas A&M AgriLife Extension Service and Texas A&M AgriLife educational programs.  When using Conference Services for your registration needs, rest assured you are in good hands so you can focus on the delivery of your program. Conference Services will create and manage your online registration, receive and deposit all revenue, process invoice and refund requests, send registration confirmations and receipts, provide to you online access to the registration roster and provide a final accounting reconciliation of your program.

Conference Services’ manages registration for 300+ in-person and online programs annually. To best keep track of your program’s needs, we require all correspondence to be sent via email. Our goal is to respond to all emails within 1 business day. If you feel your needs are not being addressed promptly, please call the Conference Services office.

If you are interested in using our services, please download, complete and submit the appropriate Registration Questionnaire.

Texas A&M AgriLife Extension Service

Texas A&M AgriLife & Texas A&M AgriLife Research

Due to Covid-19, our office is not staffed to accept phone calls.  Should you need assistance, please email agriliferegister@tamu.edu.

 

If you are within AgriLife and would like to use our services (full event coordination or using our website to host your registration site), or have questions regarding administrative reporting or reconciliation of your department fiscal account, please contact:  

Questions regarding fiscal issues (registrants: refunds, requests for an invoice to be sent for registration fee, unknown credit card charges; departments:  deposits), please contact:

Questions regarding your registration and/or payment for an event/online course, please contact:

Check or Money Order

Make payable to Texas A&M AgriLife Extension Service and mail to:

Via U.S. Postal Service
Texas A&M AgriLife Extension Conference Services
2139 TAMU
College Station, TX 77843-2139

Via FedEx/UPS
Texas A&M AgriLife Extension Conference Services
TAMU Administrative Services Bldg.
578 John Kimbrough Blvd., Rm. 510
College Station, TX 77843

Discover, MasterCard or Visa

When paying online, you will be directed to a secure credit card processor or you may call our office (979-845-2604).

Receive an Invoice

To be formally invoiced for your total due, please email (agriliferegister@tamu.edu) a copy of your purchase order and current signed W9 form from your company.

**IF YOUR COMPANY IS A TEXAS COUNTY OR TEXAS A&M AGRILIFE, YOU DO NOT HAVE TO SUBMIT THESE DOCUMENTS.**

Once those documents are received, the official invoice (with an invoice number) will be emailed 1-2 weeks later. Please do not send payment until you receive the invoice. THE REGISTRATION CONFIRMATION EMAILED TO YOU IS NOT AN INVOICE. IT CONTAINS NO INVOICE NUMBER.

Texas A&M AgriLife Extension Service W-9 Form

Wire Transfer

All wire transfer fees are incurred by the registrant and will not be deducted from the registration fee. Wire transfer instructions will be provided to registrants after registration or upon request by registrants.

  1. How do I complete the online registration?
  2. How do I know that my registration was successfully completed and I am registered for an event?
  3. Who do I contact for questions about my registration or payment?
  4. How do I know if my payment has been received?
  5. Is this site secure for credit card payments?
  6. I prefer to pay by Check or Money Order. How do I do that online?
  7. I would like to receive an invoice for my registration fee.
  8. Can I register and then pay the fee at the event?
  9. What is your cancellation and refund policy?

How do I complete the online registration?

  • After searching, click the event or online course name.
  • Click "Register" to begin the registration process.
  • Complete the fields.  Fields in red are required.
  • Once you have entered the information, click "Add to Cart" at the bottom of the page.
  • If you registered in error, click on the Trash Can icon to delete the registration, or the Pencil icon to edit your registration.
  • If wanting to register for something else, click "Continue Shopping".  If finished, select your Payment Method:  Visa, MasterCard, Discover, Check, Money Order, Wire Transfer, Receive An Invoice. You will receive instructions based on the selected method of payment. 
  • If you entered an email address, you will receive a confirmation and receipt to that address.
If you encounter any problems, please contact Conference Services (979-845-2604 or agriliferegister@tamu.edu).

How do I know that my registration was successfully completed and I am registered for an event?

  • After submitting your registration and/or payment, you are directed to a confirmation page reading "Congratulations!..."
  • If you provided an email address, you will also receive a confirmation by email.
  • If you are not directed to the "Congratulations" page, there has been an error in your registration and you should check your information and try again.
If you continue to have difficulties, please contact Conference Services (979-845-2604 or agriliferegister@tamu.edu).

Who do I contact for questions about my registration or payment?

You may contact Conference Services Monday-Friday, 8 a.m.-5 p.m. CST at 979-845-2604, or anytime via email at agriliferegister@tamu.edu.

How do I know if my payment has been received?

After Conference Services has received your payment, you will receive a receipt by email if you provided an email address. You will be faxed or mailed a receipt if you did not provide an email address.

Is this site secure for credit card payments?

Yes, our website is protected by the Texas A&M Online Payment Center. Your information will be encrypted for safe transmittal over the Internet.

I prefer to pay by Check or Money Order. How do I do that online?

After entering your information, you will be asked to select a method of payment and will be given instructions where to mail your payment. 
 
Via U.S. Postal Service
Texas A&M AgriLife Extension Conference Services
2139 TAMU
College Station, TX 77843-2139
 
Via FedEx or UPS
Texas A&M AgriLife Extension Conference Services
TAMU Administrative Services Bldg.
578 John Kimbrough Blvd., Rm. 510
College Station, TX 77843

I would like to receive an invoice for my registration fee.

After entering your information, you will be asked to select a method of payment. To Receive an Invoice for your total due, you must provide a purchase order and current W9 form from you company.  If you do not have a purchase order at the time of registration, please provide as much information as possible and we will contact you.  Exempt from providing these documents:  Texas A&M AgriLife and Texas Counties.

If you do not have a purchase order, please select another method of payment as an invoice can not be mailed without a purchase order.  Once we receive your purchase order, the invoice will be sent 2-3 weeks later.  Do not send payment until the invoice is received.

Can I register and then pay the fee at the event?

Each event is different. If your event permits, you may pay onsite, but you may be subject to late fees. Please refer to the event information for further detail.

What is your cancellation and refund policy?

Each event is different. Please refer to the Cancellation and Refund Policy for your event.
 
Should a refund be issued, it will be issued to your original form of payment.  If that original form of payment is a company check, your company must furnish a W9 form.  If a personal check was used as payment, you must furnish a Supplement W9 form that includes the requirement of a Social Security Number.